L01-20 The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
All members of Barlaston Parish Council are hereby summoned to the Annual General Meeting at Barlaston Methodist Church, Park Drive, Barlaston ST12 9DP on 11 May 2021 at 7:15 pm. An agenda for the meeting is set out below.
Signed
Mrs K St Leger
5 May 2021
7:15 – 7:30 Public Open Forum (by prior appointment). Please contact the Clerk if you wish to participate in the Public element of the meeting. If no requests are received, the Parish Council meeting will commence at 7:15 pm
1 Welcome and introductions
The retiring Chairman to welcome those present
2 Barlaston Parish Council/Declaration of Office
Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 in relation to this meeting.
3 Apologies
4 Election of Chair
- To elect the Chairman for the forthcoming year
- The Chairman to sign the Declaration of Office form
5 Election of Vice Chair
6 Formation of working groups
- Finance Committee
- Planning Committee
- Environmental Committee
- Sole Trustee Representative(s)
- Joint Playing Fields Committee
- Representative on the School of Governors
7 Banking arrangements
To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatures
8 Asset Register
To note the asset resister dated 31 March 2021
9 Risk Register
To approve the Risk Register dated 31 March 2021
10 To determine date for the Annual Governance and Accountability Return for the Year ending 31 March 2021
11 Budget Details for Financial Year 2020/21
12 Standing Orders
To consider the need for additional Standing Orders or amendments to existing ones.
13 Financial Regulations
To consider the need for additional Financial Regulations or amendments to existing ones.
14 To determine vacancies for Barlaston West Ward
- Vacancy Closing date: 19 February 2021
- Vacancy Closing date: 12 April 2021
15 To approve minutes of the full Council Meeting of 2 March 2021
16 Matters arising from the meeting of 2 March 2021 and not otherwise on the agenda
7 To receive update on Civic Service for Covid-19 commemoration in Barlaston
22 To receive update on Neighbourhood Watch schemes (deferred)
98 To receive update on play area design visit (deferred)
175 To receive report following Village Green Visit (deferred)
17 To receive the Clerk’s Update Report
18 To receive Planning Report on planning application 21/33687/FUL described as proposed housing development between Brookhouse Drive and Old Road
19 To note financial matters:
(a) to approve bank reconciliation reports
(b) to receive schedule of payments report March / April 2021
| NET | VAT | Cheque | |
| Buxus Green, grounds maintenance | 530.00 | 0.00 | 002706 |
| Buxus Green, repair damage to village green | 150.00 | 0.00 | 002709 |
| HMRC PAYE / NI contribution | 230.69 | 0.00 | 002710 |
| K St Leger salary & expenses | 995.57 | 0.00 | 002712 |
| Staffordshire Pension Fund | 310.76 | 0.00 | 002713 |
| Ven-A-S Contractors inv 1906 hedge cutting Station Road | 100.00 | 20.00 | 002714 |
| Barlaston Methodist Church inv 144 – Room rental | 650.00 | 0.00 | 002715 |
| AED Donate Inv 1577 – replacement of defib cabinets | 4275.00 | 855.00 | 002717 |
| Perennial Landscapes Inv 3811 – March grass cut | 285.00 | 57.00 | 002718 |
| Canprint Inv 30879 – Thanksgiving service printing | 105.00 | 0.00 | 002719 |
| Perennial Landscapes Inv 3836 – Termination of contract | 1000.00 | 200.00 | 002721 |
| K St Leger salary & expenses | 919.99 | 0.00 | 002722 |
| Staffordshire Pension Fund | 310.76 | 0.00 | 002723 |
| Creative Landscapes Inv 11/4/21 | 205.00 | 0.00 | 002725 |
| Buxus Green – sand / stain / repair 12 benches | 900.00 | 0.00 | 002726 |
(c) to note AGAR external audit schedule
20 To receive Risk Assessment update and determine actions
21 To determine grant application(s)
- The Canal & River Trust @ £2000 for aggregate to repair towpath (subject to grant not being available)
- Contribution to the maintenance of the graveyard @ £1320
- The Village Hall Committee @ £600 to cover following:
- Heat 4 connection @ £500
- £100 to cover electrical works
- The Womblers@ £200 for litter picking apparatus
22 To note Planning Committee Recommendations
23 To receive items for inclusion in next month’s agenda
24 To determine date and format for the Annual Parish Meeting
25 Date of next meeting Parish Council Meeting 1 June 2021