All members of Barlaston Parish Council are hereby summoned to the Annual Meeting of the Parish Council at Barlaston Methodist Church. Park Drive, Barlaston ST12 9DP on 14 May 2024. Meeting to commence at 7:00pm. An agenda for the meeting is set out below.
1. Welcome and introductions
The retiring Chairman / Vice-Chairman to welcome those present.
2. Barlaston Parish Council/Declaration of Office
Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
3. Election of Chair
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- To elect the Chairman for the forthcoming year
- The Chairman to sign the Declaration of Office form
4. Election of Vice Chair
5. Apologies
6. To determine formation of working groups in line with Parish Strategy
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- Finance Committee (Operates across all pillars of the Strategy)
- Planning & Development (Formerly Planning Committee) – encompassing Joint Playing Fields Committee
- Sustainability (Formerly Environmental Committee)
- Sole Trustee Representative(s)
- HR Committee
- Community
- Aesthetics
7. Banking arrangements
To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatures
8. Asset Register
To note the asset resister dated 31 March 2024
9, Risk Register
To approve the Risk Register dated 31 March 2024
10. Annual Governance and Accountability Return for the Year ending 31 March 2024
a) To note the Annual Internal Audit Report and determine actions
b) To approve Section 1 (Annual Governance Statement 2023/2024) of the Annual Return
c) To approve Section 2 (Accounting Statements 2023/2024) of the Annual Return
d) To approve the date for the advertising of the exercise of public rights
11. To clarify Budget Details for Financial Year 2024/2025 including earmarked reserves.
12. To determine auditor for 2024/2025
13. To determine the following Governing Documents:
- Standing Orders
- Financial Regulations
7:15 – 7:30 Public Open Forum (by prior appointment). Please contact the Clerk if you wish to participate in the Public element of the meeting. If no requests are received, the Parish Council meeting will commence at 7:15 pm
14. Declarations of Interest
15. Written applications for dispensations under the Localism Act 2011
16. To approve minutes of the Parish Council Meeting 9 April 2024
17. Matters arising from the meeting of 9 April 2024 and not otherwise on the agenda
Updates covered in the Clerk’s Report:
92. Highway matters / Applying the Highways Act 1980 Legislation
161. Wedgwood Memorial College
221. Neighbourhood Plan review
7. Banking Arrangements
21. Crossing Patrol Officer
164. Installation of wire fence / posts at the Upper House
228. Drainage Works on the Village Green
229. footpath clearance works adjacent to Plume of Feathers (possibly complete??)
282. Tree Survey Works
19. To receive updates and determine actions regarding the Parish Council’s Strategy.
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- Environmental / Community
- Children & Families
- Aesthetics
- Sympathetic Development
20. To note financial matters:
(a) To approve bank reconciliation reports
(b) To receive schedule of payments report April 2024
| Expenditure – Standard | GROSS | VAT | NET | Payment |
| V O’Dunne – Expenses inc. postage – April 2024 | 3.54 | 0.00 | 3.54 | BACS |
| K St Leger – Salary / Expenses March 2024 | 849.64 | 0.00 | 849.64 | BACS |
| Buxus Green – April Grass Cutting | 1,050.00 | 0.00 | 1,050.00 | SO |
| Bradleys Accountancy Services – Payroll – Inv 2024/ 487 | 164.28 | 27.38 | 136.90 | BACS |
| Barlaston Community Group grant for Silver Surfers | 200.00 | 0.00 | 200.00 | BACS |
| Kim Squires – internal audit – inv 24/09 | 222.60 | 0.00 | 222.60 | BACS |
| Rural Services Partnership Ltd – Annual renewal – Inv RMTG/24/25/9 | 120.00 | 20.00 | 100.00 | BACS |
| Rialtas Business Solutions – Accountancy Software – Inv SM28706 | 230.40 | 38.40 | 192.00 | BACS |
| BT – Inv– Broadband Inv M055 7I | 36.70 | 6.11 | 30.59 | DD |
| Tesco Mobile – Inv 134203305083 | 14.00 | 0.00 | 14.00 | DD |
| Pozitive Energy Gas inv W2PEADW-PE-261818 | 288.76 | DD | ||
| Pozitive Energy Electricity Inv KXZ8VDC-PE-261816 | 136.04 | DD | ||
| Income – Standard | GROSS | VAT | NET | Payment |
| Precept | 57,931.00 | 0.00 | 57,931.00 | BACS |
| Staffordshire County Council – Additional grass cut | 553.00 | 0.00 | 553.00 | BACS |
- To approve insurance renewal for the Parish Council
- To determine the management of the Village Hall in line with the Charity Commission guidelines
- To determine acceptance of the Meadow Road Lease
- To determine Cricket Club Lease
- To determine actions following damage to the bus shelter on Old Road
- To determine actions regarding weeding of Station Road Bridge footpath
- To receive an update on approved planning application at Barlaston Park
- To determine installation of a dog waste bin at the entrance to Barlaston Park
- To clarify the position regarding gully emptying at the bottom of Queen Mary’s Drive
- To clarify the position regarding installation of items on County Council Land
- To clarify the position with regards to the Arboretum at Wedgwood Memorial College
- To determine actions regarding notice board at the Upper House Car Park
- To receive update on Parish Council vacancy and determine Cllr representation for wards
- To receive update on Village Hall Porch tender works
- To receive update on Speed Watch
- To receive update on the Planning application validation guidance letter issued to Stafford Borough Council
- To discuss Blue Bell Wood at Meaford
- To receive Risk Assessment updates and determine actions:
- Biennial tree survey recommended works / costings
- Tree in the grounds of the Village Hall car park omitted from the Survey
- To mitigate risk regarding PC data
- To receive weekly play reports / recommendations from appointed Cllrs
- To note correspondence from residents
- To receive updates on and determine grant application(s)
- Barlaston Volunteer Car Scheme @ £150
- To note Planning decisions
- To receive items for inclusion in next agenda
- Date of next meeting(s) – 11 June 2024